General information

Purpose:

EPOS™ is an online database on which electronic scientific material (including ECR posters) is displayed in a standardised electronic format that ensures easy access and readability. EPOS™ posters cannot be uploaded in .pdf or .ppt format (only image and video file formats are allowed). The standardised format of posters supported by EPOS™ ensures a much higher standard than attainable with traditional methods.

 

A sample of a scientific poster can be found here.
A sample of an educational poster can be found here.

Poster presentations:
The aim of an EPOS™ poster is to convey the essence of a topic in a compact and precise format. Oral presentations are limited to the time of the congress but EPOS™ presentations are retained as permanent records. Therefore all errors and poorly reproduced or incorrectly illustrated images remain visible for all in the system.
As a result, the time and effort required to produce a poster of the highest possible quality is substantial, but the potential to generate a poster that will stand out as a superior product beyond the congress presentation is enhanced.

Final check recommended:
If English is not your native language, it is recommended to get your work checked by a native English speaker. Once a poster is part of the EPOS™ database content or spelling revisions will not be possible anymore and errors remain visible for all in the system.
Consider asking an independent colleague (if possible one not involved in the poster) to give an unbiased opinion on the clarity of the presentation, whether it makes the point or not, and the relevance and clarity of the images. Edit redundant text and images and double-check that the correct links are enabled.

Citability, license and usage rights

An EPOS™ poster is a citable online publication – each published poster is assigned a DOI (digital object identifier) number and is therefore registered and retrievable.
Material (such as study details, images, etc.) that has been previously published (or which is under consideration elsewhere) can be used for creating EPOS™ posters, provided that all respective licenses and rights have been received by the copyright holder. This means that either a full reference or a note regarding material in press must be used in the respective poster parts (texts, images, tables, etc.)
The accuracy and completeness of references is, as for all other forms of scientific publishing, within the responsibility of the authors. Neither a publisher nor the ESR will be held legally responsible should there be any claims for compensation.

When submitting a poster, submitting authors have to accept that their poster will be published under an open license. Copyrights remain with the authors, and all readers are granted a worldwide, royalty-free, non-exclusive license to share (copy, distribute and transmit), and to remix (adapt) my poster, on the condition that:
a. the work is attributed (but not in any way that suggests that they endorse me or my work)
b. the use is non-commercial, and
c. the work is shared under the same conditions.

Poster preparation

Patient confidentiality:
In all instances patient confidentiality must be protected. No names, hospital ID numbers or any other information that allow the patient to be identified should appear in illustrations, images, videos, or texts.
Please also remember that in cases of rare or specific diseases, patients can potentially be identified by descriptions such as "Bronchial arteriogram in a 32-year-old female with history of Fallot's tetralogy and haemoptysis" if the work place of the authors is mentioned (e.g. under ‘Personal Information’).

Texts:
We recommend that authors prepare their poster texts in advance using standard word processing programmes, run a spell check, and then copy-and-paste the elements from the prepared document into the appropriate sections in the submission template.

Images:
We recommend that you identify and prepare images well in advance of the deadline. Uploading images has the greatest potential to cause delays in the submission; therefore all images should be ready in an adequate format and size (recommended: format .jpg/.jpeg, .png, .gif and animated .gif; size: 1024x768 pixels; resolution: 72 dpi; mode: RGB; max. file size 3MB) when you start to upload your poster material.
Please check your images in the "view" mode to ensure that size and resolution are sufficient and the viewer will be able to recognise the relevant details.

Tables:
Tables can be created with a table editor during the poster upload; however, complicated tables and spreadsheets can be uploaded as image files.

Videos:
Video files to be included in your poster should have an aspect ratio of 4:3 and should not exceed 10MB per file. All established formats can be used; uploaded videos will automatically be converted into .flv format (flash) to guarantee playback compatibility. You can proceed with your submission while the video is being converted (an appropriate icon indicates the process).

Permissions:
Authors wishing to include figures, tables or text passages that have already been published elsewhere must obtain permission from the copyright owner(s) and upon request provide evidence that permission has been granted when submitting their poster. The ‘origin of image’ fields must be filled in for each image.

Poster submission

Structure:
During the abstract submission the choice between a scientific or educational poster was made and according to this decision, EPOS™ provides the respective poster structure (see below for details).
Please keep to the given structure, fill in all sections and upload the relevant images/video clips.

Images are mandatory:
EPOS™ posters should not solely consist of text and most EPOS-viewers are unlikely to spend much time on a poster that does not have a sufficient number of images to support the text. Therefore the inclusion of images to illustrate your poster is mandatory.

Images must be appropriately linked to the text, either by embedding the image in the text, or by linking an image from the side bar to the text – a clearly presented image is often worth a thousand words and the wrong text-image link destroys the validity of the poster.

Overall composition:
The composition of your electronic presentation should be logical, well organised, self-explanatory and concise. Text should be structured (e.g. use bullet points), presenting only enough data/information to support the conclusions.

Colour attracts attention, but too much can be distracting. Please make sure that uploaded coloured images are clear - just because it looks good in one format does not guarantee that it will have the same effect when uploaded to EPOS™. Before preparing your poster have a look at the sample posters, which represent well-structured electronic posters.

Structure of posters

Scientific Posters

Aims and objectives: Outlines the hypothesis and goals of the study.
Methods and materials: This section should be given in sufficient detail to permit repetition of the experimental work.
Results: Describes the outcome of the study. Data should be presented as concisely as possible in the form of tables or figures (where applicable).
Conclusion: Discusses the interpretation of results and their significance with reference to other cited work. The final paragraph should include a concise, succinct statement which summarises the significance of the results in terms of the original hypotheses and explains any unexpected results
References: Recent literature should be cited to support the presented material (up to 20 references).

The information presented must be up-to-date, even if the topic or images refer to old or historical procedures.

Educational Posters

Learning objectives: Outlines the learning goals of the poster.
Background: Summarises the state-of-the-art definitions, problems, disease descriptions and pathophysiology of the chosen topic.
Findings and procedure details: Imaging findings should underline diagnostic specialties, key findings and clinical interpretations. Procedure details should describe the diagnostic procedures, how the diagnosis was made, and allow readers to reproduce the findings.
Conclusion: Interpretation of the results and their significance with reference to other cited work. The final paragraph should include a concise, succinct statement which summarises the significance of the results in reference to the learning objectives
References: Recent literature should be cited to support the presented material (up to 20 references).

For both poster types

References: The accuracy of references is the responsibility of the authors. Citations in the text should be in Arabic numerals in square brackets, e.g. [2-5, 12]. The list of references should only include works that are cited in the text and that have been published.

Abbreviations and acronyms: Non-commonly used abbreviations and acronyms should be defined at first mention in the text. Radiation and laboratory measurements should be given using the International System of Units (SI).

Word limits: Please provide sufficiently detailed information within each section (do not simply transfer the contents of your abstract into the electronic poster frame), and please note that there is a minimum number of 400 words (in total) required.

Product and company names: Your presentation must be non-promotional and non-commercial in nature. Specific agents and manufacturers should only be mentioned by name if they play a central role in the research question or education message of your poster. Similarly, it is sufficient to state that images were acquired "at 1.5 T" or "using a 16-slice CT scanner" without mentioning the manufacturer unless there is some compelling reason to do so.

Off-Label use: It is essential to state that the data presented is "off-label" if the presentation refers to an indication that is not covered by the licensing authorities.

Images: The origin and property of each image must be clearly stated in the respective field e.g. © "Department of Radiology, General Hospital Vienna, Medical University of Vienna/ Austria 2009" or for images already published, the full journal citation must be given ©"Maier M et al. (2007) CT of the chest. Eur Radiol 17:1-20". Any unreferenced image will be assumed to be the property of the submitters.
Please note that only image and video file formats are allowed for upload.

Ethical standard: For biomedical research conducted on animals, the guidelines outlined by the National Institutes of Health should be adhered to. Authors are advised to comply with these guidelines and to acknowledge such compliance in their manuscripts. Posters reporting the results of experimental studies on human subjects must include a statement to the effect that informed consent was obtained after the nature of the procedure(s) had been fully explained.

After uploading your poster

When your digital material is uploaded and complete, all required affirmations have been agreed to and your poster has been submitted, it will be registered with a DOI (digital object identifier) and will be released for online viewing shortly before the congress start.

Posters for ECR 2017

Posters will be included in the ECR electronic exhibition, if the presenting author is registered for the congress and if the poster is uploaded by December 19, 2016 (extended deadline).

Before the congress takes place, the Scientific Exhibition Jury will evaluate uploaded posters and present awards (Magna Cum Laude, Cum Laude, Certificate of Merit) to the best ones.

If you have any questions, please contact our EPOS Team!

Contact the EPOS Team

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