General proceedings

Submissions are handled in monthly phases, meaning all submissions completed between the first and last day of each month will be reviewed and decided on at the beginning of the following month. Notification of decisions will be sent to submitting authors in the middle of the month after submission.

Do not submit the same abstract to EPOSTM and the abstract submission system for Oral Presentations, as this will cause duplicate submissions and immediate rejection of the involved abstract(s).

Deadlines for ECR 2017


Abstracts for all posters to be presented at ECR 2017 must be submitted by October 15, 2016 (23:59 CET) at the latest, in order to be rated in time.

Accepted posters to be presented at ECR 2017 must be uploaded by December 16, 2016 (23:59 CET).

Abstract Types

Two types are available:

  • Scientific Exhibit: for standard scientific studies.
  • Educational Exhibit: for description of a series of cases of a particular condition or a series of cases of a particular procedure (without having carried out a study).

Also, please note that case reports will not be accepted.
We recommend submitting case reports to EURORAD, ESR’s radiological case database (www.eurorad.org).
 

Congress registration

Posters will be included in the ECR 2017 electronic poster exhibition if the presenting author is registered for the congress.

 

Awards

Before the congress, the Scientific Exhibition Jury will evaluate uploaded posters and present Awards (Magna Cum Laude, Cum Laude, Certificate of Merit) to the best ones.

ECR 2017 – Electronic scientific exhibition

At ECR 2017, accepted and uploaded posters will be displayed in EPOS TM (the ESR’s Electronic Presentation Online System).

Therefore, it is mandatory to submit digital poster material (text, images, video files, etc) to EPOSTM for each accepted abstract by December 16, 2016 at the latest.

All accepted posters are presented electronically in EPOSTM (no paper print outs).

Submission steps and specific instructions

It is recommended that authors prepare their abstracts in advance using any standard word processing system, and then ‘copy and paste’ the elements from the word processing document into the appropriate spaces in the submission system. Please do not include references, acknowledgements, graphics, tables or figures in your abstract body. Text should be submitted using standard Latin characters. Standard HTML codes may be used as appropriate. A list of the codes and examples of use can be found on the appropriate pages in the system.

Enter the submission system and consider the following working steps:

  1. Choose a type for your abstract. Possible types are ‘scientific exhibit’ or ’educational exhibit’.
  2. Enter the title for your abstract. Titles should all be lower case except for acronyms, proper names the first letter and after colons. Do not use a full stop at the end of the title. Please spell out any Greek or scientific characters (e.g. beta) or use the Omega button (Ω) in the Editor and click on the character you want to insert. Keep titles as long as necessary but as short as possible. Company and trade names, special symbols or characters are not allowed in the title.
  3. Select the appropriate keywords from each keyword column in the drop-down menu. This selection determines how your abstract is reviewed and indexed online. You can choose up to 3 keywords per column; one keyword in ‘Area of Interest’ is mandatory.
  4. Add authors to your abstract. To avoid duplicate entries you have to search before you are allowed to create a new person entry. Within the author block you may change the roles ‘Author’ and ‘Presenter’. One presenter must be selected. A maximum of 9 authors can be listed. Only people that contributed to the work should be listed – gift or ghost authorship is strongly discouraged. Note that the system requires contact information (incl. email address) for each author.
  5. Enter the abstract text by typing or copying and pasting plain text from a prepared document. Keep strictly to the given structure.
  6. Optionally, you can upload up to 4 images per abstract (each not exceeding 2 MB file size) underlining the main messages of your abstract. These images will not be published anywhere but only be made available to the abstract reviewers.
  7. Complete the required affirmations.
  8. When the abstract submission process is complete, a summary page is displayed and may be printed for your own record. This page includes the abstract control number and full details of your submission. Please review this summary carefully to ensure that it is correct. If it is not, please edit accordingly.
  9. Submit your abstract by clicking ‘save and finish’.

Please make sure that your abstract is properly structured and comprehensively checked for English spelling and grammar. Following all instructions will improve the quality of your submission and thus influence its scores in a positive way. If you wish to edit or withdraw your abstract after submission, please contact the EPOS™ Team at epos@myESR.org

Decision notifications will be sent by email to the submitting author in the month following your submission.

Affirmations

To finalise abstract submission, each submitting author must agree to the following affirmations:

  • Poster publication: In order to have my poster published in EPOS™, I herewith submit an abstract of my poster to ESR. If my abstract is accepted by the ESR, I agree to provide the digital material of this poster to EPOS™ within the given deadline. I also understand that my poster will be published in EPOS™ under an open license (where the author/s will keep all copyrights, and readers will be allowed to share and use the poster under certain conditions which will be outlined).
  • Material used: I affirm to the ESR that my abstract, and subsequently my poster, does not contain any material that is libellous, defamatory, or otherwise unlawful, and that it does not contain any material that invades the right of privacy, any proprietary or copy- rights owned by another and has not been previously submitted to EPOS™.
  • Copyright and licenses: I affirm that I have the right to assign license to my poster. I further affirm that if my poster contains any material that has been previously published, I was entitled to use this material by applicable law or have obtained a transferable license from the copyright holder.
  • Co-authors agreement: If my poster was produced by co-authors, I, the submitting author, warrant that I was given authorization to represent the other co-authors (co-licensors) as listed in the author line of this abstract.
  • Presenter registration: I understand that full poster material will only be published in the ECR Scientific Exhibition in EPOS™ if the presenting author is registered for ECR 2017.

Apply for Invest in the Youth

Optionally, application for the Invest in the Youth programme can be stated by checking the following affirmation:

  • Invest in the Youth application:

    I am a resident under the age of 35, or a radiographer in training under the age of 30, and herewith pre-register for the ‘Invest in the Youth' programme at ECR 2017.

Apply for The Voice of EPOS

Optionally, the wish to present in a The Voice of EPOS  session can be stated by checking the following affirmation:

  • Presentation at The Voice of EPOS:

    If my abstract is accepted, I agree to present my poster in person at ECR 2017 during a moderated poster session at The Voice of EPOS. I understand that participation is subject to invitation.

Scientific Exhibits

The body of the abstract should summarise the subject in a maximum of 250 words, and should be structured as follows:

  • Aims and objectives
  • Methods and materials
  • Results
  • Conclusion


Important abstract elements:

  • Aims and objectives should be clearly stated.
  • Precise description of methods and materials (patients), especially patient recruitment, analysis and statistics should be given.
  • Precise description of results with numbers and statistics should be included.
  • Statistics should be appropriate.
  • Work-in-progress is only acceptable for extremely innovative or interesting approaches.
  • Coherence between stated purpose, methods and materials, results and conclusion is important.

Educational Exhibits

The body of the abstract should summarise the subject in a maximum of 250 words, and should be structured as follows:

  • Learning objectives
  • Background
  • Findings and procedure details
  • Conclusion

Any questions?

If you have any questions, please contact our EPOS Team!

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